Which are the best email provider for your needs?
There are basically two kinds of email service providers:
- Accounts that offer you an email address that is yours, such as me(at)mycompany.com and that usually require buying a domain and/or a hosting fee.
- Accounts that are provided through web-based email accounts providers like Gmail, Hotmail, AOL and Yahoo which give you an address for example me(at)yahoo.com. and are typically completely free.
Essential factors to consider when choosing an account service provider
- Is it necessary to have a professional sounding email address?
- How do you plan to organize and monitor your email?
- Do you want to access your email from various locations?
- Are you planning to switch provider or address?
- Do you need lots in storage?
- How about security?
And now let us look at options for each of these factors so that you can determine what you need to find out from potential email service providers.
Do you require an email address that has a professional sound?
No: If you only require email for personal purposes or are content with an address such as me(at)gmail.com I’d suggest to stick with an email account on a webmail for free service.
What’s the reason? The first reason is that they’re completely free! They typically provide you with an enormous amount of storage (Gmail has 7.5 5GB, Yahoo is unlimited, Hotmail is 5GB) and of course you have access to accounts from any computer connected to the internet. You can also get a free webmail email client. (To keep things clear, I’ll use the term “email client” to mean those which require installation on a specific machine for example, Outlook or Live Mail, as installed clients.)
Yes, if you need an official sounding email address, it is possible to choose the option of hosting with a third party provider or even yourself a server. It is likely that your Internet Service Provider (ISP) usually hosts your email account as well. The cost is usually determined by the package you choose for hosting and the space you have on your mailbox. If you exceed the package limit you pay email1and1 an additional fee per MB saved. (That is why if ever worked in a major company they regularly send an email asking you to clean off your email!)
Alternately, you can choose to use a cost-free Gmail account to host your server. This is particularly beneficial for small businesses or entrepreneurs who work from home. It is possible to purchase the domain name with several email addresses for less than $10.00 per year. Check out your favorite domain name provider for prices. So you can get an email address that is professional. move or send POP messages to Gmail and use Gmail’s free email client to manage your email. You can set it up so that it appears as when the emails you receive to Gmail originate from you company address.
How do you want to organize and monitor your email?
Again there are big differences between using a Webmail client and and installed client. To manage me(at)mycompany.com type emails, most users install an email program on their computer. A lot of people use Outlook and Windows Live Mail simply because this program comes with their computer package. There are also alternative email programs that accomplish the task just as well and that can work in conjunction with Linux, Windows and Apple and, therefore, if you are using various types of computers, it is possible to have the same application on all.
This email client regularly downloads the mail from your mailbox, allowing you to work on your emails while offline. A great trick is to synchronize your email with a compatible client, so you can work offline and still receive your emails from any computer.
Do you want access to your email from different locations?
It’s rare for someone nowadays to just access their email via one computer. The typical setup is to download emails onto only one computer and view them through a program installed such as Outlook or Live Mail etc. But you are also able to store the emails on the server. This means that you’ll be able view them from other computers when you travel.
Many email accounts offer a webmail feature and you are able to access messages that haven’t been transferred to your computer directly from the mailbox. It is important to confirm with the email service provider to confirm whether webmail is a part of the package.
As mentioned earlier you can also synchronize your email between webmail and an installed client , so that you can access your email anywhere, from any computer with internet connectivity.